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School Board Meeting March 3, 2009
Posted on Tuesday, May 19 @ 15:27:15 EDT by Admin

Board meeting notes, etc.

Important content:

The five banks that are currently serving as depositories have the following STAR ratings as of September 30, 2008: PNC = 3, Huntington = 3, Fifth Third Bank = 3, J.P. Morgan Chase = 4, and the Ohio Valley Bank = 4. Based upon the STAR rating, he said that all of the banks serving as depositories for School District public funds are average or above. Most of the District’s interim funds are invested in STAR Ohio (State Treasurer’s Asset Reserve fund).

Governor’s Funding Proposal: Mr. O’Reilly provided information to the Board regarding the Governor’s funding proposal for the 2009-11 biennium. Estimated state revenues according to the Governor’s proposal are $1,586,710 in FY-10 and $1,554.976 in FY-11. The local community will be depended upon to support the School District.



RECORD OF PROCEEDINGS
MINUTES OF THE GRANDVIEW HEIGHTS CITY BOARD OF EDUCATION
Regular Meeting March 3, 2009

The Grandview Heights City School Board met in regular session pursuant to the rules section 3313.15 of the Ohio Revised Code at the John Glenn Community Center with Ms. Lithgow in the Chair. Addendum items to these minutes are contained herein and are a part of these minutes. The agenda prepared for this meeting immediately follows these minutes. The Board of Education endeavors to prepare audio tape recordings of its regular meetings. The tape recording of this meeting is on file at the Office of the Board of Education. The date of this regular meeting had been changed and due notice was issued to the media and to Members of the Board.
Call to Order (I): President Lithgow called the meeting to order at 7:30 p.m.
Roll Call (II): The following persons were present: Members Present: Kathy Lithgow, President Gary Heydinger, Member Anita Keller, Member John Kessler, Member Joanne Peters, Member (5)
Others Present: Edward O’Reilly, Superintendent of Schools Bob Baeslack, Middle School Principal Kathy Binau, Director of Pupil Services Debbie Brannan, arent
Brian Bowser, Stevenson Elementary Principal Cathryn Chellis, District Technology Director Susan Douglass, Parent Carol Hamilton, Food Service Director Tammy McCune, Assistant Treasurer Pam Patterson, EIMS/Stevenson Teacher Courtney Price, Child Care Director Jesse Truett, High School Principal
Alan Froman, Grandview ThisWeek Greg Jones, Tri-Village News David Knisley, Treasurer

Pledge of Allegiance and Silent Meditation (III): President Lithgow led the Pledge of Allegiance and silent meditation.
Recognition of Academic Achievement and Outstanding Contributions(IV-A): There was no recognition of academic achievement and outstanding contributions to be presented at this time.

Recognition of Guests and Hearing of Public (IV-B): President Lithgow asked if anyone wished to address the Board at this time. There was no one.

Minutes (V): President Lithgow asked if there were any corrections, additions, or deletions to the minutes of the previous meetings. There were none.
MOTION 09-032: Dr. Heydinger moved to approve the minutes of the February 10, 2009, regular meeting as presented by the treasurer.
Mr. Kessler seconded the motion. On roll call, the members voted as follows: Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes. 5 yes.
The president declared the motion carried.

Treasurer's Report (VI-A): Mr. Knisley reviewed the following financial information at this time.
Mr. Knisley reported that the Franklin County Auditor’s Office issued the new 2009-10 fiscal year Official Certificate of Estimated Resources for the Grandview Heights School District. This is the document on which the county auditor certifies estimated property tax revenues to the School District. This new certificate contains estimated real estate tax revenue of about $10.8 million for the 2009-10 fiscal year. The current certificate contains estimated real estate tax revenue of about $10.4 million for the 2008-09 fiscal year. It is the current certificate amount of $10.4 million upon which the January 1, 2009 five-year forecast is predicated. He verified the content of the new certificate by telephone with the auditor’s office. Their representative said that a combination of new construction in the School District, the 2008 triennial update and small anticipated decrease in delinquencies are largely responsible for the increase in estimated revenues. She said that estimated revenues are no guarantee of the amount that will actually be collected. Mr. Knisley noted that this increase in estimated property tax revenues could have implications for the bona fide length of a negotiated agreement and for the timing/size of the next operating tax levy.
Mr. Knisley also reported on Ohio Revised Code Chapter 135, the Uniform Depository Act. The law was created to safeguard public moneys. Thus, the language found in the law must be strictly construed. The Board of Education must meet to designate new public depositories every five years on the third Monday of the month or on its regularly scheduled meeting date of the month immediately preceding the expiration date of the currently existing designation of depositories. 2010 is the last full year of the designation period for the Grandview Heights School District. The process to be followed in 2011 for the District is as follows:

May 10 – Pass resolution estimating the amount of inactive funds (if any)

May 11 – Send letters of invitation to banks to be a depository

June 13 – Earliest date banks may apply to be a depository (not more than 30 days before award)

June 30 – Deadline for banks to apply to be a depository

July 12 – Award five-year depository contracts to begin August 23, 2011
Mr. Knisley described the STAR rating of banks on Bankrate.com. The STAR rating is similar to banks CAEL which is an evaluation including capital adequacy, asset quality, profitability and liquidity. In the five star rating system a 5 = superior, 4 = sound, 3 = performing, 2 = below peer group, and 1 = lowest rated. The five banks that are currently serving as depositories have the following STAR ratings as of September 30, 2008: PNC = 3, Huntington = 3, Fifth Third Bank = 3, J.P. Morgan Chase = 4, and the Ohio Valley Bank = 4. Describing PNC Bank, the new owner of National City Bank that serves as the District’s depository for active funds, Bankrate.com stated that PNC exhibited a generally satisfactory condition characterized by approximately normal overall, sustainable profitability, good asset quality, below standard capitalization and seemingly ample liquidity. Mr. Knisley noted that PNC Bank subsequently received federal TARP funding of several billion dollars in exchange for its purchase of National City Bank. Based upon the STAR rating, he said that all of the banks serving as depositories for School District public funds are average or above. Most of the District’s interim funds are invested in STAR Ohio (State Treasurer’s Asset Reserve fund).

Board Reports (VI-B):
Joanne Peters – Legislative Liaison: Ms. Peters reported that on March 13, at 7:30 Representative Hughes will be meeting with the School District legislative committee.
Anita Keller - Student Achievement Liaison: Mrs. Keller noted Grandview Heights City School District students’ achievement is comparing favorably.
Child Care Report (VI-C): There was no child care report to be presented at this time.
Buildings and Grounds (VI-D): Mr. O’Reilly noted that the baseball field bleachers are being replaced.
Food Service Report (VI-E): Mrs. Hamilton fielded questions from members of the Board.
Technology Report (VI-F): Ms. Chellis reported that there will be an upgrade to the student information system.
Curriculum Report (VI-G): Mr. O’Reilly noted that a new teacher evaluation tool is being developed.

Superintendent's Report (VI-H): The superintendent reported on the following item.
1. Governor’s Funding Proposal: Mr. O’Reilly provided information to the Board regarding the Governor’s funding proposal for the 2009-11 biennium. See the addendum item to the agenda. Estimated state revenues according to the Governor’s proposal are $1,586,710 in FY-10 and $1,554.976 in FY-11. The local community will be depended upon to support the School District.

Recommendations from the Superintendent for action by the Board of Education (VII):
Curriculum & Instruction (VII-A): There were three items of curriculum and instruction to be considered at this time.
MOTION 09-033: Mrs. Keller moved to approve the following items of curriculum and instruction.
1. Field Trip: Approve a field trip to France for cultural and language immersion. The students will be traveling by air, train and bus and accompanied by Steve Hedge and Jeri Hendricks. The trip is scheduled for March 20 through March 29, 2009 and the approximate cost per student is $3,500.00.
2. Adoption of the 2009-2010 School Calendar: Adopt the 2009-2010 school calendar, as it appears as an addendum item to these minutes.
3. Field Trip: Approve a field trip Pittsburgh for the FIRST Robotics Regional Competition. The students will be traveling by chartered bus and accompanied by two mentors and several parents. The trip is scheduled for March 11 through March 14, 2009 and the approximate cost per student is $200.00.
Ms. Peters seconded the motion. On roll call, the members voted as follows: Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes. 5 yes.
The president declared the motion carried.

Board Policy and Procedure (VII-B): There were no items of board policy and procedure to be discussed at this time.
Business and Finance (VII-C): There were four items of business and finance to be discussed at this time.
MOTION 09-034: Ms. Peters moved to approve the following items of business and finance.
1. Disposal of Equipment/Furniture: Approve disposal of the items listed below.
a. High School 7088 Risograph duplicator obsolete 7087 Lanier copier obsolete 6655 small office copier broken
2. Donation/Gift: Accept the following donation: a. Maria Koob, vintage clothing for use by the high school vocal music program. This donation has an approximate value of $50.00.
3. Resolution Accepting the Amounts and Rates: Adopt the Resolution Accepting the Amounts and Rates as it is contained as an addendum item to these minutes.
4. Child Care Tuition: Approve the following Child Care tuition for the 2009-2010 school year:
a. Summer 2009 Tuition
Full Time 4-5 days/week, $130.00
Part Time 2 days/week $67.00
Part Time 3 days/week $101.00

b. 2009-2010 School Year Tuition
Full Time 4-5 days/week (a.m. and p.m.), $272.00 month
Full Time 4-5 days/week (a.m. only), $68.00 month
Full Time 4-5 days/week (p.m. only), $204.00 month
Part Time 2 days/week (p.m. only), $113.00 month
Part Time 3 days/week (p.m. only), $165.00 month
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes; Lithgow, yes. 5 yes.
The president declared the motion carried.

Buildings and Grounds (VII-D): There were no items of buildings and grounds to be discussed at this time.
Personnel (VII-E): The superintendent recommended the approval of five items of personnel.
MOTION 09-035: Dr. Heydinger moved to approve the following items of personnel.
1. Retirement: Accept the following retirement:
a. Tamora Biandudi, Grade 4 teacher, retirement effective at the end of the day on June 30, 2009
2. Supplemental Duty Contract: Approve the following supplemental duty contract for the 2008-2009 school year:
a. Kristy Mason, Softball MS Coach, Class V-2-5, $2,756.40
3. Substitute Employees: Approve the list of substitute teachers for the 2008-2009 school year, as it is contained as and addendum item to these minutes.
Approve the following classified substitutes for the 2008-2009 school year:
a. Kuniko Hess Teacher Assistant and Secretary
4. Director of Child Care: Approve employment of the following for the 2008-2009 school year:
a. Courtney Price, Director of Child Care, 2 year contract effective March 30, 2009 through June 30, 2011. The work calendar will be 245 days with 15 vacation days, annual salary rate of $40,000.00.
5. Stipend: Authorize a one-time stipend for Laura Harkleroad for serving as interim Director of Child Care, in the amount of $2,500.00 to be paid after April 1, 2009.
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Heydinger, yes; Keller, yes; Kessler, yes; Lithgow, yes; Peters, yes. 5 yes.
The president declared the motion carried.

Co/curricular Activities (VII-F): There was one item of co/curricular activity to be considered at this time.
MOTION 09-036: Ms. Peters moved to approve the following item of co/curricular activity at this time.
1. Extra-Curricular Volunteer: Approve the following as a volunteer for the 2008-2009 school year:
a. Julia DuSabalon Musical HS
b. David Kaufman Baseball MS
c. David McMahon Musical HS
d. David Norris Science Olympiad MS
e. Seth Tenpenny Baseball HS
f. John Thistlethwaite Baseball HS
g. Jacob Wannemacher Track and Field HS
h. Debbie Yerian Musical HS
i. Scott Bauer Track HS
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Keller, yes; Kessler, yes; Lithgow, yes; Peters, yes Heydinger, yes. 5 yes.
The president declared the motion carried.

Other Business (VII-G): There were no items of other business to be considered at this time.
Items for Discussion (IX): The Board discussed the following item at this time.
A. Grandview Yard: Ms. Lithgow reported that Mayor DeGraw indicated his desire to meet in pairs with members of the board to discuss items related with the Grandview Yard development.

Executive Session (IX): The Board considered entering into executive session at this time.
MOTION 09-037: Dr. Heydinger moved to enter into executive session at this time to discuss negotiations.
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes. 5 yes. The president declared the motion carried and the meeting entered into executive session at 8:10 p.m.
At this time, members of the Board, superintendent, and treasurer met in the middle school principal’s conference room to conduct the executive session. Negotiations with the GHEA were discussed.
The meeting resumed regular session at 9:14 p.m.

Adjournment (X) President Lithgow called for a motion to adjourn.
MOTION 09-038: Ms. Peters moved to adjourn.
Mr. Kessler seconded the motion. On roll call, the members voted as follows: Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes. 5 yes.
The president declared the motion carried and the meeting adjourned at 9:15 p.m.


 
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