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School Board Meeting February 10, 2009
Posted on Tuesday, March 31 @ 22:42:14 EDT by Admin

Board meeting notes, etc.

Important content:

Information regarding the Governor’s proposal: … No additional funding is included in the Governor’s proposal for Grandview Heights School District. There would be a 2% reduction in the foundation revenues in the second year of the biennium (FY-11).

Kindergarten Options: Mr. O’Reilly provided information regarding kindergarten. (many parents spoke to the board about options).

Approve a tuition-based All-Day Kindergarten Program for the 2009-2010 school year. The tuition will be $330.00 per month for the months of September through May ($2,970.00 total). Students and families qualifying for free lunch may attend tuition free and those students and families qualifying for reduced price lunch may attend at 50% tuition



RECORD OF PROCEEDINGS
MINUTES OF THE GRANDVIEW HEIGHTS CITY BOARD OF EDUCATION
Regular Meeting February 10, 2009

The Grandview Heights City School Board met in regular session pursuant to the rules section 3313.15 of the Ohio Revised Code at the John Glenn Community Center with Ms. Lithgow in the Chair. Addendum items to these minutes are contained herein and are a part of these minutes. The agenda prepared for this meeting immediately follows these minutes. The Board of Education endeavors to prepare audio tape recordings of its regular meetings. The tape recording of this meeting is on file at the Office of the Board of Education.
The time of the meeting was changed from 7:30 to 6:30 p.m. Due notice was sent to members of the Board and to the media.
Call to Order (I): President Lithgow called the meeting to order at 6:30 p.m.

Roll Call (II): The following persons were present: Members Present: Kathy Lithgow, President Gary Heydinger, Member Anita Keller, Member John Kessler, Member Joanne Peters, Member
Others Present: Edward O’Reilly, Superintendent of Schools Marc Alter , EIMS Teacher Bob Baeslack, Middle School Principal Kathy Binau, Director of Pupil Services Brian Bowser, Stevenson Elementary Principal Debbie Brannan, Parent Julie Bullock, Parent Blair Cerny, Stevenson Elementary Teacher Cathryn Chellis, District Technology Director Susan Ferguson, Parent
Carol Hamilton, Food Service Director Steve Hedge, High School Teacher Sandra Kipp, BOE Executive Secretary Jeff Lamb, Director of Services/Facilities Katie Maxfield, Assistant Principal/Curriculum Director Tammy McCune, Assistant Treasurer Leila Meyer, Student Lisa Meyer, Parent Kim Rowland, Parent David Schmied, Parent Molly Schmied, Parent Jesse Truett, High School Principal Kathy Wallace, Visitor Elizabeth Watters, Parent Meghan Watters, Student Alan Froman, Grandview ThisWeek Greg Jones, Tri-Village News David Knisley, Treasurer

Presentation (III):
A. Public Records and Sunshine Law – Rick Ross: Mr. Ross presented information entitled “A Legal Primer; Public Records/Open Meetings/Mandatory Reporting of Abuse” to the Board. He said that not all pieces of paper or medium is a public record. “Record” includes any document, device or item, regardless of form or characteristic, including an electronic record created or received by or coming under the jurisdiction of any public office which serves to document the organization, functions, policies, decisions, procedures, operations or other activities of the office. There are several kinds of items that are exceptions to the public records. Mr. Ross described the procedures by which a request for public records may be received and fulfilled or rejected. Public officials are not required to manufacture a record if it does not currently exist. Electronic records are generally treated the same way as any other tangible record. The disposal of records must follow the requirements of the record management schedule of the district. Mr. Ross also commented on the Ohio Open Meetings Act. Executive sessions may be held only for certain purposes outlined in the law. He also discussed child abuse prevention and reporting. All schools officers are required to make a child abuse report whenever, while acting in their official or professional capacity, the person “knows, or has a reasonable cause to suspect based upon facts that would cause a reasonable person in a similar position to suspect” that a child under 18 years of age or a mentally disabled or physically impaired child under 21 years of age has suffered or faces a threat of suffering any injury or condition which reasonably indicates abuse or neglect. He said that board members, not being employees of the district, are not mandatory reporters although he encouraged members to report if necessary. Mr. Ross fielded questions from members of the Board and others.

Pledge of Allegiance and Silent Meditation (IV): President Lithgow led the Pledge of Allegiance and silent meditation.
Minutes (VI): President Lithgow asked if there were any corrections, additions, or deletions to the minutes of the previous meetings.
The Organizational Meeting date Motion 009-003 was changed to February 10, not February 9, 2009.
MOTION 09-024: Ms. Peters moved to approve the minutes of the January 13, 2009, regular meeting, the January 14, 2009, special meeting, the January 28, 2009, special meeting and the January 31, 2009, special meeting as presented by the treasurer.
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Keller, yes; Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes. 5 yes.
The president declared the motion carried.

Treasurer's Report (VII-A): Mr. Knisley reviewed the following financial information at this time.
MOTION 09-025: Mrs. Keller moved to approve the following financial items.
1. January financial reports at they are contained as addendum items to these minutes.
2. Payment of January bills. (Motion 09-004 authorized the payment of all bills as they are due).
3. Investments for the month of January, 2009. (Motion 09-004 authorized the investment of funds).
4. Appropriation modifications dated January 31, 2009, as they appear on the addendum items to these minutes.
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes. 5 yes.
The president declared the motion carried.

Board Reports (VII-B):
Joanne Peters – Legislative Liaison: Ms. Peters reported that the legislative committee met this past Friday morning. They considered information provided by Mr. O’Reilly regarding Governor Strickland’s proposed budget.
Anita Keller - Student Achievement Liaison: No report was presented at this time.
Child Care Report (VII-C): Mr. O’Reilly provided an update on the current search for a new child care director. He thanked Laura Harkleroad for handling many administrative matters for the program and for the staff members covering for absences.
Buildings and Grounds (VII-D): Mr. Lamb reported that the District has received compensation from the insurance company and from FEMA to cover damage related to the dry wind storm in September, 2008. Radon tests are required by Jarod’s Law. Those will be conducted within the next two months. Stadium bleacher improvements are in order to comply with Jarod’s Law. Additional lighting is necessary in the high school gym.

Recognition of Academic Achievement and Outstanding Contributions(V-A):
1. Tri-Village Rotary Bobcat Award winner, Blair Cerny: Mr. Bowser introduced Blair Cerny and read portions from her nomination materials for the Bobcat Award. Mr. O’Reilly presented the award to her.
2. Technology Presentation, Marc Alter: Mr. Alter provided information to the Board regarding the multimedia presentation carts provided by funding from Grandview Heights/Marble Cliff Education Foundation.

Recognition of Guests and Hearing of Public (V-B): President Lithgow asked if anyone wished to address the Board at this time. There was no one.

Food Service Report (VII-F): Mrs. Hamilton noted her written report to the Board. She fielded questions from Members of the Board.
Technology Report (VII-F): Ms. Chellis noted items covered in her report to the Board.
Curriculum Report (VII-G): Ms. Maxfield noted items contained in her report to the Board.

Superintendent's Report (VII-H): The superintendent reported on the following items.
1. Information regarding the Governor’s proposal: Mr. O’Reilly provided information regarding reform contained in Governor Strickland’s educational proposals. Many of the Governor’s areas of emphasis are similar to the School Districts’ areas of emphasis including maximizing and personalizing each student’s learning. Expanding the school day and school calendar may be accomplished in ways other than the customary 180 days that most districts have now. Several program and fiscal accountability measures are in the proposal.
No additional funding is included in the Governor’s proposal for Grandview Heights School District. There would be a 2% reduction in the foundation revenues in the second year of the biennium (FY-11).
2. Kindergarten Options: Mr. O’Reilly provided information regarding kindergarten. See the addendum item to the agenda. He suggested that the School District continue to offer a tuition based, optional all day kindergarten although the tuition might not cover 50% of the cost. Mr. O’Reilly fielded questions from members of the Board.
Kathy Wallace requested that Mr. O’Reilly describe the current tuition based, optional day kindergarten. He described the logistics of the program.
Kim Rowland asked if any other public schools were compared. Mr. O’Reilly said he limited his comparison to alternatives to parents that reside in our school district.
Molly Schmied said that Saint Joseph’s is not an option because it is already filled up far in advance. She said that information provided by the District regarding the all day kindergarten was ambiguous. Julie Bullock agreed that the timeline is difficult for parents to comply with. Kathy Wallace suggested having kindergarten round up in the fall. Dave Schmied said he would be willing to commit to the District’s all day kindergarten program in advance. Members of the Board and others continued to discuss the matter.

Recommendations from the Superintendent for action by the Board of Education (VIII):
Curriculum & Instruction (VIII-A): There were two items of curriculum and instruction to be considered at this time.
MOTION 09-026: Mrs. Keller moved to approve the following items of curriculum and instruction.
1. Independent Study: Approve the following requests for independent study programs at the high school for the 2008-2009 school year:
a. Alec Brickey Advanced Photography Kathryn Kelsey
b. Maggie Clemens Technology – Podcast Denise Lutz
c. Alex Jones Technology Denise Lutz
d. Tiffany Kerr Geography Ray Corbett
e. Matt Larkins Geography Ray Corbett
f. Galen Racine Wood I Brad Gintert
2. Tuition-Based All-Day Kindergarten: Approve a tuition-based All-Day Kindergarten Program for the 2009-2010 school year. The tuition will be $330.00 per month for the months of September through May ($2,970.00 total). Students and families qualifying for free lunch may attend tuition free and those students and families qualifying for reduced price lunch may attend at 50% tuition . The superintendent will develop guidelines and procedures that are designed to minimize the cost to the general fund for the additional half-day option.
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes. 5 yes.
The president declared the motion carried.

Business and Finance (VII-C): There were five items of business and finance to be discussed at this time.
MOTION 09-027: Ms. Peters moved to approve the following items of business and finance.
1. Disposal of Equipment/Furniture: Approve disposal of the items listed.
a. High School 6954 Projector Broken 000022 Sony Monitor (1981) Obsolete
2. 2009-2010 High School Workbook and Lab Fees: Approve the Grandview Heights High School workbook and lab fees for the 2009-2010 school year, as it is contained as an addendum item to these minutes.
3. Gifts/Donations: Acknowledge the following donation:
a. Larry Larson donated $1,000.00 to the Outdoor Education fund

4. Resolution Accepting the Amended Amounts and Rates: Adopt the Resolution Accepting Amounts and Rates as it is contained as an addendum item to these minutes.
5. Purchase Order Authorization: Authorize the following purchase order in accordance with ORC 5705.41 (D) (1), which restricts retroactive approvals by fiscal officers to a maximum of $3,000.00:
a. Account: 001-2710-640-0992-080 Vendor: Hoffman Power Equipment Date: July 17, 2008 Requested by: Jeff Lamb
Description: New lawn mowers and snow blowers Amount: $7,730.00
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes; Lithgow, yes. 5 yes.
The president declared the motion carried.

Buildings and Grounds (VIII-D): There was one item of buildings and grounds to be discussed at this time.
MOTION 09-028: Dr. Heydinger moved to approve the following item of buildings and grounds.
1. Permanent Improvement: Approve the following permanent improvement:
a. Westwater Inc. $1,500.00 Replace hot water storage tank at stadium. Tank will be installed by the district maintenance department.
Ms. Peters seconded the motion. On roll call, the members voted as follows: Heydinger, yes; Keller, yes; Kessler, yes; Lithgow, yes; Peters, yes. 5 yes.
The president declared the motion carried.

Personnel (VIII-E): The superintendent recommended the approval of five items of personnel.
MOTION 09-029: Dr. Heydinger moved to approve the following items of personnel.
1. Contract Change: Approve the following contract change for the 2008-2009 school year:
a. Marie Harrison, Teacher Assistant, from 7 hours per day to 4 hours per day, effective January 26, 2009.
2. Stipend: Approve the following stipend for the 2008-2009 school year:
a. Provide a stipend for Kathleen Swary, at the Network Manager for the Special EdNet Pro program for managing Child Information date. This stipend will be paid from the Special Education Part B grant monies not to exceed $1,000.00.
3. Supplemental Duty Contracts: Approve the following supplemental duty contracts for the 2008-2009 school year:
a. Jon Wilhelm, Track Asst. Coach HS, Class V-2-6, $2,756.40
b. Julian Stanwood, Track Coach MS, Class V-2-5, $2,756.40
c. Trisha Moorehead, Track Coach MS, Class V-1-4, $2,205.12
d. Derek Roeth, Baseball JV Coach, Class V-1-3, $2,205.12
e. Chris Herring, Baseball Coach MS, Class V-2-5, $2,756.40
f, Clyde Brown, Softball Asst. Varsity Coach, Class V-2-5, $2,756.40
g. Patty Weiland, CCIP and Title I Programs District Coordinator, $5,000.00, paid from Federal Grant Title I monies
4. Substitute Employees: Approve the following for classified substitute for the 2008-2009 school year:
a. Bob Michaelis, Custodian, effective January 26, 2009
Approve the following substitute teacher for the 2008-2009 school year:
b. Mary H. Varner, Elementary 1-8/Reading K-12, effective February 18, 2009
5. Child Care Program: Approve employment of the following for the 2008-2009 school year:
a. Theresa Bandy, Recreation Leader, Step 1, 4 hours per day, effective February 17, 2009
b. Kristy Burt, Recreation Leader substitute, effective February 9, 2009.
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Keller, yes; Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes. 5 yes.
The president declared the motion carried.

Co/curricular Activities (VIII-F): There was one item of co/curricular activity to be considered at this time.
MOTION 09-030: Ms. Peters moved to approve the following item of co/curricular activity at this time.
1. Extra-Curricular Volunteer: Approve the following as a volunteer for the 2008-2009 school year:
a. Donald Scott Evans HS Musical
b. Connie Gleason PTO Afterschool Adventure
c. Andrew Milner Science Olympiad HS
d. Derek Mortland PTO Afterschool Adventure
e. Ann Eliot-Naille PTO Afterschool Adventure
f. Jill Pettibone HS Musical
g. Cara Rice Science Olympiad MS
h. Jamie Stamm MS Newspaper
i. Austin Carter Science Olympiad
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Kessler, yes; Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes. 5 yes.
The president declared the motion carried.

Other Business (VIII-G): There were no items of other business to be considered at this time.
Items for Discussion (IX): The Board discussed the following items at this time.
A. Ms. Lithgow announced that Mr. Kessler will serve as the Board’s Liaison to the Grandview Heights/Marble Cliff Education Foundation.
B. Dr. Heydinger noted that Ms. Lithgow will be recognized on March 11 by the Central Ohio School Boards Association for giving ten years or service as a board of education member

Executive Session (X): The Board did not consider entering into executive session at this time.
Adjournment (XI) President Lithgow called for a motion to adjourn.
MOTION 09-031: Ms. Peters moved to adjourn.
Dr. Heydinger seconded the motion. On roll call, the members voted as follows: Lithgow, yes; Peters, yes; Heydinger, yes; Keller, yes; Kessler, yes. 5 yes.
The president declared the motion carried and the meeting adjourned at 8:51 p.m.

 
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