RECORD OF PROCEEDINGS
MINUTES OF THE GRANDVIEW HEIGHTS
CITY BOARD OF EDUCATION
Regular Meeting March 8, 2005

The Grandview Heights City School Board met in regular session pursuant to the rules section 3313.15 of the Ohio Revised Code in the John Glenn Community Center with President Suzanne McLeod in the Chair. Addendum items to these minutes are contained herein and are a part of these minutes. The agenda prepared for this meeting immediately follows these minutes. The Board of Education endeavors to prepare audio tape recordings of its regular meetings. The tape recording of this meeting is on file at the Office of the Board of Education.
Call to Order (I): President McLeod called the meeting to order at 7:30 p.m.
Roll Call (II): The following persons were present:
Members Present: Suzanne McLeod, President Ron Cameron, Member Anita Keller, Member Kathy Lithgow, Member (4) Members Absent: Gary Heydinger, Member (1)
Others Present: D. Steven Allen, Superintendent of Schools Steve Andersson, High School Principal Bob Baeslack, Middle School Principal Kathy Binau, Director of Pupil Services Cathryn Chellis, District Technology Coordinator Rick Garrison, Middle School Teacher Judy Hauenstein, Middle School Secretary
Jeff Lamb, Director of Services/Facilities Katie Maxfield, Elementary Principal Chris Sidon, High School Teacher Dee Turner, Child Care Director
Alan Froman, Grandview ThisWeek Greg Jones, Tri-Village News David Knisley, Treasurer
Pledge of Allegiance and Silent Meditation (III): President McLeod led the pledge of Allegiance and silent meditation.
Minutes (IV): President McLeod asked if there were any corrections, additions, or deletions to the minutes of the previous meeting. There were none.

MOTION 05-026: Mr. Cameron moved to approve the minutes of the February 8, 2005, regular meeting as presented by the treasurer. Mrs. Keller seconded the motion. On roll call, the members voted as follows: Lithgow, yes; McLeod, yes; Cameron, yes, Keller, yes. 4 yes. The president declared the motion carried.
Student Presentation (V):
A. Stevenson writing samples: Stevenson Elementary School principal, Katie Maxfield, presented writing samples that demonstrate the progress of the students. She described the kinds of things teachers look at to determine writing progress. She fielded questions from members of the Board.
Recognition of Academic Achievement and Outstanding Contributions (VI-A): There were two items of academic achievement and outstanding contributions
recognized at this time.
1. Chris Sidon, Tri-Village Rotary Bobcat winner: Paul Kulik of the Tri-Village Rotary Club presented the Bobcat award to Chris Sidon. He noted her involvement with the OSU Buckeyes tailgate program. She is always an advocate for her students.
2. Mr. Andersson announced that high school student, Betty Cheney, is being given the opportunity to meet President George W. Bush tomorrow. She is being recognized for her extensive community service.

Recognition of Guests and Hearing of the Public (VI-B): President McLeod asked if anyone wished to address the Board at this time. There was no one.

Treasurer's Report (VII-A): Mr. Knisley reviewed financial information with the Board at this time. Mr. Knisley further reported following up on his January 24 meeting with Rebecca Princehorn of Bricker & Eckler and various subsequent conversations with Messrs. Lamb and Allen regarding levy timelines and the possible financing of capital improvements. (The Board of Education considered capital improvements AND the need for additional local property taxes at their special meeting on January 29.) He described the need to establish an official relationship with bond counsel and an investment banking firm. The Grandview Heights School District currently recognizes Bricker & Eckler as one of two general counsel firms. The District has used Bricker & Eckler for previous bond issues and for all tax levy proceedings in recent history. Many other Franklin County School Districts use Bricker & Eckler as bond counsel. Noting the top-notch service that the District has received over the years from Bricker & Eckler, Mr. Knisley requested that the Board name them as bond counsel so that he may continue to contact them for assistance in this area and have them provide professional services as necessary. A relationship with an investment banking firm is also necessary to contact for assistance and have them provide professional services as necessary. Mr. Knisley requested that the Board establish a committee to interview prospective companies for the purpose of selecting one to serve as the District’s investment banking firm. He suggested that A.G. Edwards and Fifth Third Securities be interviewed because of their recommendations by and widespread use among other Franklin County school districts. He also suggested that Butler Wick be interviewed since they were involved in the District’s most recent bond refund.

MOTION 05-027: Mrs. Keller moved to approve the following:
1. February financial reports as they are contained as addendum items to these minutes.
2. Payment of February bills. (Motion 05-004 authorized the payment of all bills as they are due).
3. Investments for the month of February, 2005. (Motion 05-004 authorized the investment of district funds).
4. Appropriation modifications dated February 28, 2005, as they appear on the addendum items to these minutes.
5. Approve Bricker and Eckler as bond counsel for the District.
6. Establish a committee comprised of Mr. Cameron and Mr. Knisley to interview prospective companies for the purpose of selecting one to serve as the District’s investment banking firm. Ms. Lithgow seconded the motion. On roll call, the members voted as follows: McLeod, yes; Cameron, yes; Keller, yes; Lithgow, yes. 4 yes. The president declared the motion carried.

Board Reports (VII-B):
G. Heydinger – Legislative Liaison: There was no report to be presented at this time.
Anita Keller, Student Achievement Liaison: Mrs. Keller noted that OSBA is interested in having five outstanding student groups to present at the capital conference.
Child Care Report (VII-C): Mrs. Turner reported that the positive Child Care Fund cash flow will enable her to bring more outside opportunities to the
children. Piano lessons to be paid by the parents will be offered to child care program participants. She highlighted her written report that is contained as an addendum item to the agenda. She invited people to the child care art show.
Building and Grounds Report (VII-D): There was no report to be presented at this time.
Food Service Report (VII-E): The food service report is contained as and addendum item to the agenda.
Technology Report (VII-F): Ms. Chellis reviewed her written report that is contained as an addendum item to the agenda.

Superintendent's Report (VII-G):
1. District testing schedule: Mr. Allen presented the District testing schedule prepared by Kathy Binau as it is contained as an addendum item to the agenda.
2. Ohio School Alert: Mr. Allen reported that ONN and their affiliates have agreed to contact students and staff in the event of an emergency at no cost to school districts. With one phone call by the superintendent, all people on the list can be contacted via up to seven different means. ONN is the Ohio News
Network. The system has the ability to be used for non-emergency communications for a small fee.
Recommendations from Superintendent for Action by the Board (VIII):
Curriculum and Instruction (VIII-A): There were no items of curriculum and instruction to be considered at this time.

Board Policy and Procedure (VIII-B): The superintendent recommended the approval of three items of board policy and procedure at this time. All were
approved in the motions below.
MOTION 05-028: Ms. Lithgow moved to approve the following items of board policy and procedure.
1. Resolution to Partner with Local Government Entities and Business Leaders: Adopt the resolution to partner with local government entities and business leaders as it is contained as an addendum item to these minutes.
2. Resolution to Approve Withdrawal of Worthington City Schools: Adopt the resolution to approve the withdrawal of Worthington City Schools from the Columbus City Schools program as it is contained as an addendum item to these minutes.
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Cameron, yes; Keller, yes; Lithgow, yes; McLeod, yes. 4 yes. The president declared the motion carried.

MOTION 05-029: Ms. Lithgow moved to approve the following items of board policy and procedure.
3. Memorandum of Understanding: Adopt the Memorandum of Understanding for clarification of Paid Leave usage, as it is contained as an addendum item to these minutes. Mr. Cameron seconded the motion. On roll call, the members voted as follows: Keller, yes; Lithgow, yes; McLeod, yes; Cameron, yes. 4 yes.
The president declared the motion carried.
Mr. Allen explained that this would allow staff members to use sick leave for any persons who live with them even though they might not be related to them.
This has gone through DDC and has been approved by GHEA. He fielded questions from members of the Board.

Business & Finance (VIII-C): The superintendent recommended the approval of five items of business and finance.
MOTION 05-030: Mr. Cameron moved to approve the following items of business and finance.
1. School Personnel Work Calendars: Adopt the 2005-2006 and 2006- 2007 School Personnel Work calendars as it is contained as addendum item to these minutes.
2. Certificate of Records Disposal: Approve the Certificate of Records Disposal as it is contained as an addendum item to these minutes.
3. Resolution Accepting the Amounts and Rates: Adopt the resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor as they are contained as addendum items to these minutes.
4. Student Accident Insurance for the 2005-2006 school year: Approve an agreement with N. Carol Insurance Agency for the district’s student accident insurance for the 2005-2006 school year.
5. Disposal of Equipment/Furniture: Approve the disposal of the following items: a. Treasurer’s Office 005881 Panasonic cassette tape deck stereo broken
b. District Technology 4732 Zenith Color TV Missing 4788 Pioneer Laser Disk player Missing 6012 Epson Stylus printer Missing 6416 UST USB Floppy disk drive Obsolete 6221 Epson Scanner 610 Missing 5972 Apple Laser Writer Obsolete Mrs. Keller seconded the motion. On roll call, the members voted as follows: Lithgow, yes; McLeod, yes; Cameron, yes; Keller, yes. 4 yes. The president declared the motion carried.

Buildings and Grounds (VIII-D): There were no items of buildings and grounds to be considered at this time.

Executive Session (VIII-E): The Board considered entering into executive session at this time.
MOTION 05-031: Ms. Lithgow moved to enter into executive session to discuss the employment of specific administrative employees. Mrs. Keller seconded the motion. On roll call, the members voted as follows: McLeod, yes; Cameron, yes; Keller, yes; Lithgow, yes. 4 yes. The president declared the motion carried. The board entered into executive session at 8:34 p.m. The members of the Board, superintendent, and treasurer met in the Middle School principal’s
conference room to discuss the employment of the food service director. The employment of the superintendent was also discussed at this time. The Board
resumed regular session at 8:58 p.m.

Personnel (VIII-F): The superintendent recommended the approval of seven items of personnel at this time.
MOTION 05-032: Mrs. Keller moved to approve the following items of personnel.
1. Supplemental Duty Contracts: Approve the following supplemental duty contracts for the 2004-2005 school year:
a. Track, Head Coach HS, Jonathan Wilhelm, Class I-1-(2), $3,899.64
b. Track, Assistant Coach HS, Octavian Maianu, Class V-1-(1), $1,949.82
c. Track, Assistant Coach MS, Sachin Shah, Class V-1-(1), $1,949.82
e. Track, Assistant Coach MS, Julian Stanwood, Class V-1- (1), $1,949.82
2. Home Instruction Tutors: Approve the following as home instruction tutors for the 2004-2005 school year:
a. Randy Carver for a high school student beginning on or after February 25, 2005, five hours per week at Class I, Step I, $22.53 per hour (Tutor’s pay scale).
b. Kathleen Swary for a high school student beginning on or after February 22 through March 10, 2005, for up to five hours per week at Class I, Step 1, $22.53 per hour (Tutor’s pay scale).
3. Stipends: Approve the following corrections on the February agenda for the stipends paid from the Ohio SchoolNet Development grant:
a. Marc Alter from $581.67 to $499.50
b. Pam Patterson from $581.67 to $499.50
c. Denise Lutz from $581.67 to $499.50
4. Maternity Leave: Approve the following changes on Amy Garrison’s maternity leave as approved on the February agenda: Her maternity leave is to begin approximately on Monday, April 4 through May 13, 2005, using paid sick leave. Also, she will be using up to 12 weeks under the Family and Medical Leave Act to begin approximately on April 4, 2005.
5. Exempt Non-Classified Contract: Approve the following exempt non-classified contract:
a. Carol Hamilton, 2 year contract, effective July 1, 2005, through June 30, 2007
6. Substitute Employees: Approve the list of substitute teachers for the 2004-2005 school year as it is contained as an addendum item to these minutes.
Approve the following as a classified substitute for the 2004- 2005 school year:
a. Wendy Tanner Teacher Assistant
7. Child Care Program: Approve the following contract change for the 2004-2005 school year:
a. Barbara Hughes, from Team Leader at 4.5 hours per day to Recreation Leader, Step 2, 3.5 hours per day, effective March 28, 2005.
Ms. Lithgow seconded the motion. On roll call, the members voted as follows: Cameron, yes; Keller, yes; Lithgow, yes; McLeod, yes. 4 yes. The president declared the motion carried.

Co/curricular Activities (VIII-G): There was one item of co/extracurricular
activities to be discussed at this time.
MOTION 05-033: Ms. Lithgow moved to approve the following item of co/extracurricular activity.
1. Extra-curricular Volunteer: Acknowledge the following as a volunteer for the 2004-2005 school year:
a. Cory DelGuzzo, Varsity Baseball
b. Andrew Nash, Varsity Baseball
Mrs. Keller seconded the motion. On roll call, the members voted as follows: Keller, yes; Lithgow, yes; McLeod, yes; Cameron, yes. 4 yes. The president declared the motion carried.

Other Items (VIII-H): There were no other items to be considered at this time.
Items for Discussion (IX): The Board discussed the following items at this time.
1. All Star Salute Breakfast by Northwest Counseling: Members of the Board determined to continue to sponsor a table at the All Star Salute breakfast on May 6 at 7:30 a.m. at the Confluence Park restaurant. The cost will be paid from School District Funds.
2. Capital Improvements committee activities were reported on by member Kathy Lithgow. Although a list of needs totaling $14 million was considered by the committee, committee members determined that those kinds of dollars are not currently available nor will that much be available in the foreseeable future. Therefore, they are prioritizing those need. Roofs and HVAC projects are high on the prioritized list. Members of the committee are discussing the possibility of requesting 1 to 1 ½ mills of local property tax for permanent improvements.
Gradually, that amount might be able to be increased. Mr. Lamb reported that he has been re-working the list of needs over a 14- year period and still the annual needs exceed the available resources. Mr. Allen noted that $13-$14 million could be spent on these buildings and still very little would be noticed at
first sight.
3. Mr. Cameron asked Mr. Andersson to comment on the recent rash of student harassment incidents. Mr. Andersson said that one situation in particular exists between a couple of students and it has been ongoing. Another couple of students have issues with each other that have surfaced at about the same time. About one half dozen students have been involved. They tend to be younger high school students. Their problems are not just seasonal.